Real Estate Transaction Coordinator

Residential Real Estate Transaction Coordinator

Location: Severna Park, Maryland
Schedule: Full-time, in-office | Monday–Friday, 9:00 AM–5:30 PM

Join Anne Arundel County’s #1 Real Estate Team!

Are you exceptionally organized, detail-oriented, and dependable? Do you take pride in keeping things on track, anticipating problems before they arise, and making sure nothing falls through the cracks?

We are seeking a Residential Real Estate Transaction Coordinator to join our high-performing team in Severna Park, Maryland. Our team closes approximately 200 residential real estate transactions each year, and we are looking for a reliable, proactive professional to help ensure every transaction is handled accurately, efficiently, and with exceptional attention to detail.

This is a key role within our team. The ideal candidate is someone who takes ownership of their responsibilities, thrives in a fast-paced environment, communicates effectively, and understands that the details matter.

Previous real estate transaction coordination or administrative experience is strongly preferred, but we are willing to consider a highly organized and capable candidate who demonstrates the right skills, work ethic, and willingness to learn.

Key Responsibilities

• Contract-to-Closing Management: Coordinate residential real estate transactions from ratification through settlement, ensuring deadlines, documents, and required tasks are completed on time.
• Deadline Tracking: Monitor contract contingencies, inspection periods, financing deadlines, appraisal dates, settlement dates, and other critical milestones.
• Document Management: Prepare, organize, review, and maintain accurate transaction files and ensure required paperwork is completed and properly executed.
• Communication: Serve as a professional point of contact for agents, clients, lenders, title companies, inspectors, and other parties involved in each transaction.
• Transaction Follow-Up: Proactively follow up with all parties to obtain outstanding documents, confirm progress, and keep transactions moving forward.
• Problem Prevention: Identify missing information, potential delays, and inconsistencies before they become problems, escalating issues when necessary.
• Systems and Organization: Maintain accurate records, update transaction management systems, and ensure files are organized and compliant with applicable brokerage requirements.
• Settlement Coordination: Confirm closing details, monitor outstanding requirements, and help ensure transactions are ready for a smooth settlement.
• Team Support: Work closely with agents and team leadership to maintain efficient processes and provide a consistent, high-quality client experience.

Qualifications

• Exceptional attention to detail and organizational skills.
• Highly reliable, accountable, and consistent in following through on commitments.
• Strong written and verbal communication skills.
• Ability to manage multiple transactions and competing deadlines simultaneously.
• Proactive problem-solving skills and the ability to anticipate what needs to happen next.
• Comfortable working in a fast-paced environment with frequent communication and changing priorities.
• Proficiency with computers, email, calendars, document management, and standard office software.
• Ability to handle confidential client information with professionalism and discretion.
• A team-oriented attitude with the ability to work independently and take ownership of responsibilities.
• Prior residential real estate, transaction coordination, title, mortgage, or settlement experience preferred.

What We’re Looking For

The right person understands that successful real estate transactions depend on hundreds of details being handled correctly and on time.

We are looking for someone who:

• Doesn't need to be reminded to complete important tasks.
• Keeps excellent records and follows a consistent process.
• Communicates clearly and follows up until an issue is resolved.
• Remains calm, professional, and organized under pressure.
• Takes pride in doing things right the first time.
• Understands the importance of protecting our clients’ interests and our team’s reputation.

Position Details

• Full-time, in-office position in Severna Park, Maryland.
• Regular business hours are Monday through Friday, 9:00 AM–5:30 PM.
• Work directly with a successful, high-volume residential real estate team.
• Manage and coordinate a substantial volume of residential real estate transactions in an organized, professional environment.

How to Apply

If you are dependable, detail-oriented, and passionate about keeping projects organized and moving forward, we would love to hear from you.

Please submit your resume and a brief introduction describing your relevant experience, organizational strengths, and why you would be a great fit for this position.

We are looking for someone who will take ownership of this role and become a trusted, long-term member of our team.

Job Type: Full-time

Pay: $40,000.00 - $60,000.00 per year

Pay may depend on skills and/or qualifications

Work Location: In person